In his article “Seven Steps to Running the Most Effective Meeting Possible”, Neal Hartman outlines seven key ways to help make meetings an energizing and exciting event, rather than the number one office productivity killer.
The Seven Steps
- Make your objective clear. When organizing your meeting, it’s important to ask yourself: What do I want to accomplish in this meeting? Setting a clear objective, and sharing it with your attendees helps to ensure your meeting stays on track.
- Consider who is invited. By setting a clear meeting objective, it makes it easier to ensure you have the right people invited to your meeting. Ensure you have only the right attendees to save everyone precious time and have an effective meeting.
- Stick to your schedule. Create an agenda and proposed timeline for your meeting to keep the conversation on-track. Meeting time is highly valuable, so sticking to a schedule and agenda makes the most of your precious time. (Do you know how much meetings cost your business? Find out with our Meeting Cost Calculator)
- Take no hostages. When one person is dominating a meeting, the rest of your attendees may feel like hostages. Gently take back control of the meeting with a statement like “Thanks for your input. We’d like to get feedback from other members of the group as well before we reach a decision.”
- Start on time, end on time. Starting and ending meetings on time shows respect for your attendees time. The average meeting attention span is 60 minutes, so plan your agenda accordingly.
- Ban technology. Unless someone is the active minute-taker in a meeting, or has brought private notes to discuss, banning cell phones and tablets can keep your attendees attention on the meeting, not on their twitter feed.
- Follow up. It’s not uncommon for people to come away from the same meeting with different interpretations of the outcomes. By sharing meeting minutes and accurately capturing meeting acton items, it’s easy to keep everyone on the same page.
Read the full article on Forbes.com
Want to run more effective meetings? Watch our 1 minute video that shows how easy it is to follow-up on meeting action items.